Executive Assistant

About the position

Overview

At MasTec Communications Group we build for the future. Yours and ours.

As an Executive Assistant, you will develop new skills, work in a safety-minded environment, and join us in expanding technology for a better community. Join the MasTec family and help us provide the highest level of quality service to our customers and communities while maintaining our commitment to safety!

Responsibilities

Key Responsibilities

Executive & Administrative Support

• Provide direct support to senior construction and fiber deployment executives
• Manage complex calendars, meetings, travel, and field visit schedules
• Prepare agendas, presentations, reports, and executive correspondence
• Serve as a key liaison between executives, internal teams, contractors, municipalities, and vendors

Construction & Fiber Operations Support

• Assist with coordination of underground fiber construction projects, timelines, and milestones
• Track and organize project documentation including permits, contracts, invoices, SOWs, and change orders
• Support communication between field crews, construction managers, engineering, and leadership
• Help monitor project status updates, deliverables, and reporting deadlines

Financial & Vendor Coordination

• Assist with purchase orders, invoice processing, expense reports, and budget tracking
• Coordinate with vendors, subcontractors, and suppliers for documentation and scheduling
• Maintain accurate records related to construction costs and vendor agreements

Compliance & Documentation

• Organize and maintain records related to permits, right-of-way access, safety documentation, and compliance requirements
• Ensure confidentiality of sensitive executive, financial, and project information
• Support audit readiness and internal reporting requirements

General Office & Team Support

• Coordinate meetings across departments including construction, engineering, finance, and operations
• Support onboarding of new construction or field personnel as needed
• Anticipate executive needs and proactively resolve administrative issues

Qualifications

RequiredQualifications

• 3+ years of experience as an Executive Assistant or Senior Administrative Assistant
• Experience supporting construction, telecom, utilities, or infrastructure teams strongly preferred
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to work independently in a fast-paced, deadline-driven environment

PreferredQualifications

• Prior experience in telecom construction or underground fiber deployment
• Familiarity with construction terminology, permitting processes, and vendor coordination
• Experience with project management or document management systems
• Ability to interpret basic project schedules, reports, and budgets

Key Competencies

• High attention to detail and accuracy
• Professional discretion and confidentiality
• Strong problem-solving and follow-through
• Ability to communicate effectively with executives, field teams, and external partners
• Adaptability in a dynamic construction environment

Physical & Work Environment Requirements

• Ability to support occasional field visits or construction meetings
• May require flexibility in hours to support executive and project needs

Hard work pays off. See what you’ll get for your effort: 

Financial Security 

• 401(k) with company match 
• Employee Stock Purchase Plan (ESPP) 
• Life insurance 
• Short-term and Long-term disability 
• Compensation $80,000-$90,000 DOE

s Health and Wellnes

• Medical, dental, and vision insurance 
• Dependent care and medical flexible spending accounts
• Employee Assistance Program (EAP) 

Work/Life Balance 

• Paid time off 
• Paid holidays 
• Family and medical leave 
• Paid sick time

We meet your commitment with competitive pay and benefits. If this sounds like you, let’s talk. Build your career with MasTec! 

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Place of work